Columbia Archives Hosting Records Management Workshop on Oct. 14

CA Logo 4You’ve got to know when to hold them and know when to throw them. It’s not quite what Kenny Rogers was going for, but it’s just as important when it comes to managing records.

Whether you’re the president, secretary or historian — and whether you’re part of a club, homeowners association, organization or nonprofit — there doubtless are boxes of records taking up space. It’s good to know what should be kept on hand, what can be recycled and what might be appropriate to donate to a community archive.

Columbia Archives will help you out with a records management workshop, held on Monday, Oct. 14, from 4 to 7 p.m. at Historic Oakland, which is located at 5430 Vantage Point Road in Columbia Town Center.

The workshop is free and open to the public. A light supper will be provided.

The workshop will provide an overview of the purpose and process to assess records. Participants will become familiar with legal and administrative issues that guide their determination of which records need to be held only for a limited time period, those that need to be retained and accessible as long as the organization is operational and those that have permanent historical value.

Holding records longer than needed can be a problem for organizations, as can failing to keep records that are required. Some time will be devoted to discussing filing matters that can improve your organization’s record management.

The workshop will be led by Rebecca Fitzgerald, a certified records manager and archivist. Fitzgerald is the records liaison officer for the Environmental Protection Agency in New York City, where she provides strategic planning and develops a comprehensive records management program for the region. In her previous 10 years as a federal records manager, she has worked for the Nuclear Regulatory Commission, Department of Agriculture and National Archives. Columbia Archives archivist Robin Emrich will round out the discussion highlighting the importance of donating select organization records to a community archives.

October is American Archives Month and is a good opportunity to showcase the work of archives and how they serve the communities in which they operate. Columbia Archives collects material related to the planning and development of Columbia, going beyond its physical development and including the growth of its institutional and social structures.

Registration is required, and early registration is encouraged so that the presentation can be tailored to those attending. Register at ManagingRecords.Eventbrite.com. For more information, email Columbia.Archives@ColumbiaAssociation.org or call 410-715-6781.

Columbia Archives, a service of Columbia Association (CA), collects and preserves the history of Columbia. The public is welcome to visit the exhibit at 10227 Wincopin Circle and spend additional time researching to get a deeper understanding of the history of Columbia. For more information, go to ColumbiaArchives.org or contact Archives staff at Columbia.Archives@ColumbiaAssociation.org or 410-715-3103.

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